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Corporate Event
Catering & Planning Guide
Oregon Caterer
Lunch and Luncheon Catering
Logistics Coordination
BEGIN WITH THE BASICS WHEN
PLANNING YOUR SPECIAL EVENT - REALIZE THE VARIATIONS AND COMBINATIONS OF
EVENT COMPONENTS...
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UNDERSTAND THE INVESTMENT AS
WELL AS THE NET END RESULT...
Time commitment, staff commitment, equipment,
food, beverage, decoration, location rental, equipment rental,
entertainment, promotional items, advertising, transportation,
keynote speaker, additional guests, advance deposits, insurance riders
and total budget. |
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CONSIDER THE BUDGET FOR THIS
EVENT - WHAT ARE THE MONETARY, PHYSICAL, NETWORKING,
RESOURCES?
Corporate: Shareholders, board of directors, international,
national, regional, local, inter-departmental, home office, sales
department, marketing department, production, supply pipeline, vendors,
associates, managers, supervisors, staff, sub-contractors, past employees,
media, outside sources or ???
Social: Savings, family, friends, neighbors, in-laws,
out-laws, church family, clubs or ???
Not for Profit / Fundraising: Donors, benefactors, general
public, market segment, targeted list, media. ???
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WHAT KIND OF EVENT ARE YOU
PLANNING?
Corporate: Annual meeting, corporate meeting,
inter-departmental meeting, sales training, safety meeting, grand opening,
new product roll out, promotion party, product marketing, birthday party,
retirement party, company picnic or BBQ.
Social: Engagement party, wedding shower, wedding to
remember, bridal luncheon, house warming, baby shower, Bar & Bat Mitzvahs,
children's tea party, birthday party, Victorian tea party formal
dinner party, theme dinner party, anniversary,
family reunion, retirement, holiday party, charity fund raising.
Not for Profit / Fundraising: Auction, gala event, murder
mystery dinner, pizza feed, chowder feed, political or ???
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WHO WOULD BE ON
THE GUEST LIST?
Corporate: Shareholders, board of directors, international,
national, regional, local, inter-departmental, home office, sales
department, marketing department, production, supply pipeline, vendors,
associates, managers, supervisors, staff, sub-contractors, past employees,
media or ???
Social: Family, friends, neighbors, in-laws, out-laws, church
family, clubs or ???
Not for Profit / Fundraising: Donors, benefactors, general
public, market segment, targeted list, media. ???
Other: _____________ |
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WHAT ARE THE DEMOGRAPHICS OF THE
GUESTS?
Corporate: Shareholders, board of directors, international,
national, regional, local, inter-departmental, home office, sales
department, marketing department, production, supply pipeline, vendors,
associates, managers, supervisors, staff, sub-contractors, past employees,
media or ???
Gender: All men, all women, mix of men and women
Age Group: All ages, children, tweens, teens, early 20's,
yuppies, guppies, sandwich generation, empty nesters, senior citizens
Other Factors: Religion, political affiliation, indoor / outdoor
types, ethnic, past clients, prospective clients or business associates.
Other: _____________
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WHEN IS THE EVENT GOING TO BE
HELD?
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| Time of year? |
Spring, summer, fall or winter? |
| Time of month? |
Beginning, middle, end? First,
second, third, fourth or fifth week? |
| Day of week? |
Beginning of the week, mid-week, end of
the week, weekday or weekend? |
| Time of day? |
Early morning, mid-morning, noon,
mid-afternoon, late afternoon, early evening, evening, late, all
night? |
| Schedule Conflicts? |
Holidays, special events, community
events, religious holidays, etc. |
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WHERE IS THIS EVENT GOING TO BE HELD?
LOCATION,
LOCATION, LOCATION!
Corporate: Home office, international headquarters, national
office, regional office, local facility, warehouse, training center,
off site location, vendor's Location, client's location, marketing
department, production, supply pipeline, vendors, associates, managers,
supervisors, staff, sub-contractors, media or ???
Social: Churches, local hall, meeting place,
community center, senior center, personal home,
Not for Profit / Fundraising: Local hall, community center,
school, library, museum, etc.
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| CHOOSE A
SERVICE STYLE THAT SUITS YOUR GUESTS' BEST INTEREST...
Full Service Catered Events: Enjoy first class service and food at
any location. Our staff will set up, clean up welcome guests, answer
doors, hang coats and greet in costume, Provide food and beverage service,
You name it! Add style and flair to your next event with our staff of
industry professionals.
Wonderful Do it Yourself
Events: Best for the value conscious client. We
deliver and set up wonderfully presented food in any setting. Allowing you
and your guests to savor every bite and enjoy every moment! Great for
corporate boardrooms, social settings, informal gatherings.
To Go Catered Events: Just need a quick party tray, hors d'oeuvres,
salad or entree? Maybe a light lunch or dinner? Consider picking up a
little something for your next potluck, office staff meeting, or social
event. 48 hours notice PLEASE!
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| BEGIN THE
SCREENING AND HIRING PROCESS OF YOUR "PROJECT PARTNERS"...
Plan ahead: Allow plenty of time for the planning process.
Be proactive: As
the event planner interact as much or as little
as necessary with the event professional to ensure the success of your
event to remember! Take into consideration plans for a possible
change in weather, larger crowd than expected, make sure your event is
accessible to all guests and be sure to include contingency plans into
your event.
Hire professionals: Ensure your success by insisting on professionals.
Hire a professional caterer or planner if necessary choose the components that are most important first.
The success of the event depends
on thorough planning and a
solid working relationship with the catering and
event professional. Use companies that are licensed, insured and
experienced . . Always!
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| EVALUATION AND REVIEW...
Build upon success: What
worked? |
Thank you! |
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Event Planning
Portland Oregon Area
Creating a Memorable Event
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Consider hiring an event professional to take care of all of the
details. The following components are the little extras that can turn a
regular party into a truly spectacular and memorable event. We are
limited only only by our combined imaginations! We promise you'll enjoy
being a guest at your own event!
Themed
food and Beverage Stations
Ethnic, interactive, exotic, non-alcoholic, local microbrews
and adult beverages.
Entertainers
and Live Music
Story tellers, magicians, fortune tellers, caricature artists,
disc jockey, pianist, jazz, rock, classical, strolling
musicians, swing, disco, harpist or big band!
Decor
Enhancements
Grand Entry ways, ceiling and wall treatments, fabric liners
and overlays.
Structures
and Props within the Event
Themes, Dreams & Schemes
Table
Top and Chair Rentals
Specialty linens, various china patterns, fancy chairs and
chair covers.
Balloon
Art
Entry Arches, columns, logos, clusters, exploding, rooftop and
centerpieces.
Interactive
Games and Activities
Casino games, murder mysteries, inflatables, golf and
horseracing.
Transportation
and Parking Alternatives
Valet, limousine, horse-drawn carriages,
trolley, hay rides, fan-tram and shuttles.
Ice
Carvings and Centerpieces
Logos, numbers, words, animals, aquatic-life or anything
imaginable.
Lighting
and Projection
Accent lighting, spots, intelligent, computer controlled and
Power Point presentations.
Costumed
Characters and Staff
Greeters, special visits, celebrity look-a-likes and costumed
service personnel.
Tents
and Canopies
Any size, free standing frame structures, with heaters,
liners, walls and windows. Protect your next
event! Create space anywhere! |
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